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This is the Membership Policy of the Digital Square Peer Review Committee.  
This is the Membership Policy of the Digital Square [[Peer Review Committee]].
The Peer Review Committee Membership Policy, [[Conflict of Interest and Recusal Policy]], and [[Peer Review Committee Membership Application and Selection Process]] of the Digital Square Peer Review Committee has been approved by the Governing Board. Any substantive changes to the policies require board approval.


==Purpose==
==Purpose==
The purpose of this PRC Membership Policy (this “Policy”) is to delineate the criteria for membership on the Peer Review Committee (the “PRC”) of Digital Square.
The purpose of this Membership Policy (this “Policy”) is to delineate the criteria for membership on the Peer Review Committee (the “PRC”) of Digital Square. This Policy also outlines conflicts of interest and recusal, which may arise as part of the PRC participation in the Digital Square Notices. This Policy includes information on the composition of the PRC, roles and responsibilities of PRC Members, an overview of the voting process, commitment and collaboration requirements of members, and terms of membership.
==Peer Review Committee composition==
 
The PRC will be comprised of a diverse set of the foremost leaders and thinkers in digital health technology. The PRC will not have a limit on the number of members. Seats will be allocated to organizations, which will appoint expert representatives. Organizations will assign one PRC Representative and one Alternate to each seat, both of whom should meet the membership criteria.
==Roles and Responsibilities of the Peer Review Committee==
==Member selection criteria==
The PRC plays a critical role as technical experts who assess the technical and programmatic appropriateness of submitted concept notes and applications through Digital Square Notices. The PRC provides feedback, which helps the Digital Square [[Governing Board]] to prioritize investments in high-quality digital health products and services. The PRC is not a governing body, and its recommendations to the Governing Board are non-binding. Digital Square will create an investment package recommendation of the highly-scored applications for the Governing Board based on the funding round objectives, donor priorities, and Digital Square vision. The Governing Board makes the final decision on the allocation and funding of the applications in the Notice. In some cases, the donor will determine the funding. More information on the funding scenarios can be found here.
===Commitment===
Availability and commitment to contributing time, including, at minimum, participation in three annual and six reading days. Ad hoc meetings, reading days, and virtual communication will be called for as needed. The total time commitment is estimated at up to one day per month.
The PRC is encouraged to be an advocate for Digital Square and promote, as appropriate, participation and engagement in the Digital Square Notices. PRC Members are also encouraged to offer feedback on concept notes and applications s during the concept note and application co-creation phases.
===Expertise===
 
Recognized as experts in global health informatics, information technology, software development, interoperability, and regional and global digital health systems. Members should fulfill a balanced representation of the diverse group of stakeholders in digital health, including country governments, donor organizations, implementing organizations, technology vendors, and other stakeholders.
PRC Members are required to review fully submitted applications against the Prioritization Framework.  Highly rated applications aligned with the Prioritization Framework will be shared with the Governing Board. To facilitate the PRC review of applications, Digital Square will assign applications to PRC Members in groups for review. For each application reviewed, the PRC Member must submit a review form that provides feedback aligning with the Prioritization Framework domains which include impact, cost, technology, and probability of success. The PRC Member must also assign green-, amber-, or red-lit status for the full application. A green-lit application meets all criteria for investment through the Digital Square Notice. The application demonstrates a global good that aligns with country priorities, can adapt to different countries and contexts, and will scale easily across countries. An amber-lit application meets at least one of the criteria for selection for investment, but a potential risk has been identified and will need to be addressed by the submitters of the application through the Digital Square Notice. A red-lit application does not meet any of the criteria for investment through the Digital Square Notice, or there is high-risk identified in the application’s ability to meet its objectives.
===Collaboration===
 
Willingness and commitment to engaging in discussion of ideas and dialogue to explore a variety of solutions.
==Composition==
===Commitment to the Principles of Digital Development===
 
Ability and enthusiasm to act as an ambassador and advocate for the Principles of Digital Development.
The PRC comprises a diverse set of the foremost leaders and thinkers in digital health technology including country governments, donor organizations, implementing organizations, technology vendors, and other constituencies. The PRC does not have a limit on the number of Members. Seats are allocated to individual members who are experts in the digital health field. There is no term limit. Digital Square’s goal is for the PRC to be made up of a group of well-rounded members with technical expertise, experience implementing global goods with governments, health workers and clients in countries, and/or individuals who serve as investors in global digital health including global goods. Members must meet the following membership criteria:
===Judgment===
* Are recognized as experts in global health informatics, information technology, software development, and/or interoperability.
High-level judgment in complex situations and acute analytical skills.
* Have expertise in regional and global digital health systems.
===Conflict of interest===
* Are willing to comply with required participation as described in the governance documents.
Ability and willingness to abide by the PRC’s Conflict of Interest and [[Conflict of Interest and  Recusal Policy|Recusal Policy]].
 
==Member selection process==
==Commitment and Collaboration==
===Process===
The success of cocreation and collaboration for Notices through the Open Application Process (OAP) platform is dependent on active participation of PRC Members and adherence to the expectations outlined in this document. PRC Members must agree with the roles and responsibilities outlined in this Policy via membership agreements.  
The Digital Square management team, in conjunction with the existing PRC Members, will conduct a consultative process to recruit PRC Members, leveraging relationships with the Health Data Collaborative’s Digital Health and Interoperability Working Group and the wider digital health community.
 
===List of candidates===
PRC Members must ensure availability and commitment to contributing time to participate in the Notice process, and review and score each application that is assigned to them. To ensure that the PRC Members are aware of the level of commitment for each Notice, Digital Square will provide details on the number of expected applications that the PRC will be asked to review.  
The Digital Square management team, with guidance from the Digital Square Director, existing PRC Members, the Chair, and other stakeholders, will review interested organizations for eligibility criteria for PRC membership.
 
===Selection===
During the PRC Review Phase, PRC Members commit to reviewing, providing feedback, and scoring applications using the Digital Square Feedback Forms by the proposed deadlines. PRC Members commit to supporting Digital Square in reviewing, providing feedback, and voting for all of the applications in their assigned group. While it will vary by Notice, it is anticipated that PRC engagement during each Notice which occur over a three- to four-month time frame, and will range from two to five business days. Ad hoc meetings, reading days, and virtual communication will be called for as needed.  
The existing PRC Members, the Digital Square Director, and the Chair will recruit PRC Members that are willing to fulfill the expectations of membership on the PRC.
 
==Membership==
PRC Members are requested to advocate for Digital Square and promote Notice announcements among their networks. PRC Members should have the willingness and commitment to engage in discussion of ideas and dialogue with concept note and application submitters through the OAP&P. They should also have a willingness to share honest and unbiased feedback and review of the applications with Digital Square.
===Member Organizations===
 
All seats on the PRC are allocated to organizations, which are Member Organizations. Each Member Organization will be represented by a Representative and must appoint at least one Alternate to the PRC.
Finally, PRC Members must demonstrate the ability, commitment, and enthusiasm to act as an ambassador and advocate for the [https://digitalprinciples.org/ Principles for Digital Development]. The Principles of Digital Development are a set of living guidance intended to help practitioners succeed in applying digital technologies to development programs.
===Representatives===
Subject to their respective roles, PRC Members will act in good faith in the best interests of the development of digital health global goods.
Individuals appointed to represent their organization to the PRC are Representatives. The Representative must have the capacity and authority to represent the Member Organization in discussions and recommendation-making. Each Member Organization may change its Representative at its own discretion; however, the Member Organization is required to notify the PRC at in advancereview.
 
===Alternates===
Member Organizations must appoint at least one Alternate to the PRC. Alternates may serve in place of Representatives due to a Representative’s absence or the Alternate’s superior subject matter knowledge. There is no limit to Alternates’ participation in PRC web-conferences and deliberation; however, only one vote is allocated to each Member Organization.
===PRC Members===
PRC Members refers inclusively to Member Organizations, Representatives, and Alternates.
==Term==
==Term==
There is no term length for PRC membership; however, Representatives should plan to participate for a minimum of one year for continuity. Member Organizations may change their Representative at their own discretion; however, the Member Organization is required to notify the PRC Chair review.
'''Term Length'''
==Member guidelines==
 
===Responsibilities===
There is no maximum term length for PRC membership; however, representatives should plan to participate for a minimum of one year for continuity. Membership will be reviewed on an annual basis. Membership agreements will also be updated annually, as appropriate, to correspond with changes in the member organization or terms of reference.
* Review all investment proposals, utilizing the global goods criteria.
 
* Support Digital Square by providing recommendations on which proposals to move forward for investment, investigate further, or decline outright.
'''Termination'''
* Support the Digital Square management team by providing additional technical guidance as requested in regard to green or amber lit investment proposals.
 
* Share knowledge and provide technical and strategic advice in areas of expertise.
A PRC Member who does not fulfill his/her responsibilities as described in this Policy or misses two consecutive Notice application review processes will be removed from the PRC at the discretion of the Digital Square contacts.  
===Participation===
 
Members are required to participate in three annual review processes. Participation will be recorded.
'''Resignation'''
===Alternates===
PRC Members may send one of their Alternates to participate in their absence. If neither the Representative nor any of the Alternates is available, a proxy may participate, with three days’ prior written notice and approval from the Chair. Proxies must meet membership criteria.
===Acting in good faith===
Subject to their respective roles, PRC Members will act in good faith in the best interests of the development of digital health global goods.
===Conflict of interest===
All PRC Members will abide by the PRC’s Conflict of Interest and [[Conflict of Interest and Recusal Policy|Recusal Policy]].
===Fulfillment of obligations===
A PRC Member who does not fulfill his/her responsibilities as described in this Policy or misses two review processes without reasonable explanation will be asked by the Chair to resign. If the PRC Member refuses to resign, a vote will be taken on the removal of the Member from the PRC.
===Resignation===
A Member Organization may resign at any time by giving notice in writing to the Chair and the Digital Square Director at least four weeks in advance.
===Representative resignation===
Should a Member Organization change its Representative or a Representative resign from his/her role with the Member Organization, an Alternate should fill the role as Representative and the Member Organization should appoint another Alternate. The Member Organization should give notice in writing to the Chair and the Digital Square Director at least four weeks in advance.


==Contacts==
An individual may resign by providing written notice to the Digital Square contacts
Carl Leitner - PRC Chair
Deputy Director, Digital Square, PATH  cleitner@path.org


Lauren Wall
==Digital Square Contacts==
Digital Square management team Program Officer, Digital Square, PATH  lwall@path.org
* Carl Fourie, PRC Chair and Deputy Director cfourie@path.org.
* Amanda BenDor, Global Goods Community Manager abendor@path.org.
* Jackie Clark, Project Administrator jclark@path.org.

Latest revision as of 15:23, 12 January 2022

This is the Membership Policy of the Digital Square Peer Review Committee. The Peer Review Committee Membership Policy, Conflict of Interest and Recusal Policy, and Peer Review Committee Membership Application and Selection Process of the Digital Square Peer Review Committee has been approved by the Governing Board. Any substantive changes to the policies require board approval.

Purpose

The purpose of this Membership Policy (this “Policy”) is to delineate the criteria for membership on the Peer Review Committee (the “PRC”) of Digital Square. This Policy also outlines conflicts of interest and recusal, which may arise as part of the PRC participation in the Digital Square Notices. This Policy includes information on the composition of the PRC, roles and responsibilities of PRC Members, an overview of the voting process, commitment and collaboration requirements of members, and terms of membership.

Roles and Responsibilities of the Peer Review Committee

The PRC plays a critical role as technical experts who assess the technical and programmatic appropriateness of submitted concept notes and applications through Digital Square Notices. The PRC provides feedback, which helps the Digital Square Governing Board to prioritize investments in high-quality digital health products and services. The PRC is not a governing body, and its recommendations to the Governing Board are non-binding. Digital Square will create an investment package recommendation of the highly-scored applications for the Governing Board based on the funding round objectives, donor priorities, and Digital Square vision. The Governing Board makes the final decision on the allocation and funding of the applications in the Notice. In some cases, the donor will determine the funding. More information on the funding scenarios can be found here.

The PRC is encouraged to be an advocate for Digital Square and promote, as appropriate, participation and engagement in the Digital Square Notices. PRC Members are also encouraged to offer feedback on concept notes and applications s during the concept note and application co-creation phases.

PRC Members are required to review fully submitted applications against the Prioritization Framework. Highly rated applications aligned with the Prioritization Framework will be shared with the Governing Board. To facilitate the PRC review of applications, Digital Square will assign applications to PRC Members in groups for review. For each application reviewed, the PRC Member must submit a review form that provides feedback aligning with the Prioritization Framework domains which include impact, cost, technology, and probability of success. The PRC Member must also assign green-, amber-, or red-lit status for the full application. A green-lit application meets all criteria for investment through the Digital Square Notice. The application demonstrates a global good that aligns with country priorities, can adapt to different countries and contexts, and will scale easily across countries. An amber-lit application meets at least one of the criteria for selection for investment, but a potential risk has been identified and will need to be addressed by the submitters of the application through the Digital Square Notice. A red-lit application does not meet any of the criteria for investment through the Digital Square Notice, or there is high-risk identified in the application’s ability to meet its objectives.

Composition

The PRC comprises a diverse set of the foremost leaders and thinkers in digital health technology including country governments, donor organizations, implementing organizations, technology vendors, and other constituencies. The PRC does not have a limit on the number of Members. Seats are allocated to individual members who are experts in the digital health field. There is no term limit. Digital Square’s goal is for the PRC to be made up of a group of well-rounded members with technical expertise, experience implementing global goods with governments, health workers and clients in countries, and/or individuals who serve as investors in global digital health including global goods. Members must meet the following membership criteria:

  • Are recognized as experts in global health informatics, information technology, software development, and/or interoperability.
  • Have expertise in regional and global digital health systems.
  • Are willing to comply with required participation as described in the governance documents.

Commitment and Collaboration

The success of cocreation and collaboration for Notices through the Open Application Process (OAP) platform is dependent on active participation of PRC Members and adherence to the expectations outlined in this document. PRC Members must agree with the roles and responsibilities outlined in this Policy via membership agreements.

PRC Members must ensure availability and commitment to contributing time to participate in the Notice process, and review and score each application that is assigned to them. To ensure that the PRC Members are aware of the level of commitment for each Notice, Digital Square will provide details on the number of expected applications that the PRC will be asked to review.

During the PRC Review Phase, PRC Members commit to reviewing, providing feedback, and scoring applications using the Digital Square Feedback Forms by the proposed deadlines. PRC Members commit to supporting Digital Square in reviewing, providing feedback, and voting for all of the applications in their assigned group. While it will vary by Notice, it is anticipated that PRC engagement during each Notice which occur over a three- to four-month time frame, and will range from two to five business days. Ad hoc meetings, reading days, and virtual communication will be called for as needed.

PRC Members are requested to advocate for Digital Square and promote Notice announcements among their networks. PRC Members should have the willingness and commitment to engage in discussion of ideas and dialogue with concept note and application submitters through the OAP&P. They should also have a willingness to share honest and unbiased feedback and review of the applications with Digital Square.

Finally, PRC Members must demonstrate the ability, commitment, and enthusiasm to act as an ambassador and advocate for the Principles for Digital Development. The Principles of Digital Development are a set of living guidance intended to help practitioners succeed in applying digital technologies to development programs. Subject to their respective roles, PRC Members will act in good faith in the best interests of the development of digital health global goods.

Term

Term Length

There is no maximum term length for PRC membership; however, representatives should plan to participate for a minimum of one year for continuity. Membership will be reviewed on an annual basis. Membership agreements will also be updated annually, as appropriate, to correspond with changes in the member organization or terms of reference.

Termination

A PRC Member who does not fulfill his/her responsibilities as described in this Policy or misses two consecutive Notice application review processes will be removed from the PRC at the discretion of the Digital Square contacts.

Resignation

An individual may resign by providing written notice to the Digital Square contacts

Digital Square Contacts

  • Carl Fourie, PRC Chair and Deputy Director cfourie@path.org.
  • Amanda BenDor, Global Goods Community Manager abendor@path.org.
  • Jackie Clark, Project Administrator jclark@path.org.
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