Minutes from Global Goods Calls

January 3, 2018 Call | Update on Peer Review Process

• Welcome – Lauren Wall
• Why Digital Square updated the open proposals process – Carl Leitner
  • We took feedback from the previous round of global goods submissions, Notice A. Thanks to that feedback we have designed a round that will provide more time for proposal development, provide feedback earlier, and identify potential duplicative work earlier.
• Digital Square prioritization
  • Digital Square’s Governing Board is currently developing a prioritization framework for global goods investments. We will share this if it is finalized for Notice B.
• Open Proposals Process:
  • We are hosting this process online at: https://open-proposals.ucsf.edu/digital-square/notice-b
  • You must request an account. You will be approved ~ 24 business hours.
  • Please provide feedback on concept notes and proposals, as well.

We will use the following schedule.

Step	Action	Deadline
Step 1: Concept note phase	Digital Square issues a call for proposals and submitters upload concept notes to Digital Square’s public-facing platform. The Peer Review Committee (PRC) and other submitters can provide feedback, comments, suggestions, and identify potential areas for collaboration.	January 19, 2018
Step 2: Proposal co-creation phase	Moving forward with identified collaborators and using feedback from the concept note phase, submitters begin proposal development. Proposal submitters can post iterations of their proposal based on community feedback. The PRC and other submitters can provide feedback, comments, and suggestions on the posted proposals.	February 16, 2018
Step 3:Proposal finalization phase	Taking into account feedback, submitters finalize their proposal and budget and submit to the Digital Square platform. The budget is not shared publicly on the platform and the PRC sees only the high-level budget and LOE percentages. Submitters should also fill out a self-assessment of their tool using the Global Good Maturity Model.	March 2, 2018
Step 4: PRC review phase	The Peer Review Committee reviews proposals according to PRC criteria and votes on green-, amber-, or red-lit status.	March 23, 2018
Step 5: Board review phase	Digital Squares presents the proposals, budget, and PRC votes to the Governing Board, which votes for investment.	Mid-Apri
Step 6: Award phase	The result of the Governing Board vote and PRC feedback are communicated to the submitters.	End of April

We are currently in the concept notes phase. The concept note phase is detailed on the site when you click “Add your proposal”. It requests three pieces of information:

1. Executive summary–Describe in two to three paragraphs, for a non-technical audience, the context under which this proposal or work plan is being submitted to the Digital Square and the expected outcomes.
2. Consortium team–Describe in brief, the composition of the consortium, the skill sets each organization will bring to bear on the proposal or work plan. Identify the organizational management lead who will serve as the point of contact for the proposal or work plan. You can also indicate that you are looking for collaborators during the Concept Note phase.
3. Project description–Provide a few paragraphs describing the project/proposal/idea.

Q&A The open proposals process:

• How can we complete self-assessments on the Global Goods Maturity Model? You can make a copy of the Google sheet and submit with a link or as an Excel document.
• Where can I find the Global Goods Maturity Model? Here. It is also accessible through our Wiki.
• How do I provide feedback on concept notes? Digital Square uses an open proposal process. You can create an account and provide comments and feedback on the posted proposals.
• Will my concept note and proposal get feedback? Digital Square cannot control the amount of feedback provided by other submitters. Digital Square does strive, however, to provide a minimum amount of feedback from the Peer Review Committee.
• What happens if my concept note or proposal receives conflicting feedback? Digital Square has no control over crowdsourced comments. In the event of conflicting comments, Digital Square can assist submitters choose the best way to proceed.
• What level of budget detail should be included in proposal budgets? The Governing Board should have an idea of how funding will be spent. The budget should be a line item budget that includes activities, travel, staffing, and LOE.
• Do all submitted concept notes progress to the proposal phase? Digital Square will not prevent the advancement of any concept notes into proposal phase unless they are clearly out of Digital Square’s scope.
• Can my organization submit more than one concept note or proposal? Yes.
• What visibility do other submitters have into my concept note? All concept notes and proposals can be viewed by all other submitters. Digital Square encourages submitters to provide feedback on other concept notes and proposals and look for potential collaborators. Other submitters will not see any budget information. The PRC will see high-level budget and LOE only.

Notice B:

• What’s maximum duration of award? The longest duration is three years but practically submitters should expect one year.
• Is this an entry point into a larger funding stream? Digital Square expects that this is an entry point into longer-term funding and support, though this depends on type of proposal. There will be other rounds of funding available, and not applying in this round does not preclude you from applying for longer-term funding and support later.
• Does Digital Square have priority countries for global goods? No, except that tools should be appropriate for use in LMICs.
• Does Digital Square prefer to fund global goods that meet a certain maturity level? No. If this changes, we will share that update.
• Does Digital Square only invest in health? What about projects that cross domains? Digital Square’s focus is health. If you are looking at something tangential and wish to seek funding from Digital Square, we recommend you focus on the crossover. Digital Square serves as DIAL’s health sustainability advisory group and DIAL focuses on projects that are not health-specific.
• Is Notice B restricted to those organizations pre-approved from the previous BAA process? Notice B utilizes Bill and Melinda Gates Foundation funding and does not have restrictions on who can apply.
• Can we apply for back-funding? No.
• Must proposals focus on interoperability? No. Not focusing on interoperability will not preclude a concept note from funding. However, please note one area of the Global Goods Maturity Model is interoperability and interoperability is in line with Digital Square’s mission.
• Where can I find information on global goods currently being funded by Digital Square? On our Wiki. Most of these investments were made with earmarked funding. Notice B does not use earmarked funds with the exception that they should be existing global goods.
• Should my concept note build off of global goods that Digital Square currently supports? This is not necessary, however we expect that proposals that leverage existing investments would be viewed favorably.